Sample of a Completed Financial Log Spreadsheet
| Date | Complete Description of Income or Expense | Income | Expense | Balance |
|---|---|---|---|---|
| 7/1/13 | Balance carried forward from previous year | $2,113.20 | ||
| 9/4/13 | Stop and Shop - meeting refreshments | $28.99 | $2084.21 | |
| 9/27/13 | Received 4-H Foundation Publicity Grant | $50 | $2134.21 | |
| 10/15/13 | Dues collected (15 members @ $8) | $120 | $2254.21 | |
| 11/3/13 | National 4-H Supply - purchase 4-H curricula | $45 | $2209.21 | |
| 11/15/13 | Michaels - craft supplies for meeting | $87.14 | $2122.07 | |
| 12/1/13 | Proceeds from bake sale | $279.30 | $2401.37 | |
| 12/15/13 | Stop and Shop - holiday party refreshments | $47.14 | $2354.23 | |
| 1/12/14 | Dues collected (15 members @ $8) | $120 | $2474.23 | |
| 1/14/14 | USPS - stamps | $11 | $2463.23 | |
| 2/2/14 | Staples – supplies for Visual Presentations | $33.12 | $2430.11 | |
| 2/20/14 | Prime Print – purchase 10 club tee shirts | $110 | $2320.11 | |
| 3/1/14 | Science Museum – admission for 8 members, 2 leaders | $200 | $2120.11 | |
| 3/2/14 | Prime Print – print Horse Show class lists | $51 | $2069.11 | |
| 3/5/14 | USPS – stamps | $11 | $2058.11 | |
| 3/5/14 | Hodges Badge – trophies and ribbons for horse show | $124.25 | $1933.86 | |
| 3/15/14 | Target – supplies for club meeting activity | $14.25 | $1919.61 | |
| 3/25/14 | Stop and Shop – food for horse show food booth | $121.17 | $1798.44 | |
| 3/28/14 | Savanah Jones – reimbursement for food and paper goods for horse show food booth that she purchased at BJ’s | $185.10 | $1613.34 | |
| 4/10/14 | Susan Smith – pay horse show judge | $150 | $1463.34 | |
| 4/10/14 | Donation to Adamsville Arena – used for horse show | $100 | $1363.34 | |
| 4/13/14 | Horse show entry fees received | $515.00 | $1878.34 | |
| 4/14/14 | Total proceeds from horse show food booth | $555.31 | $2433.65 | |
| 4/17/14 | Allan Taylor – reimbursement for copies made for horse show | $18.77 | $2414.88 | |
| 5/1/14 | Staples – meeting supplies | $19.77 | $2395.11 | |
| 5/4/14 | Hodges Badge – ribbons and trophies for club awards program | $78.88 | $2316.23 | |
| 5/20/14 | Stop and Shop – food and paper goods for end of year party and awards program | $42.44 | $2273.79 | |
| 5/25/14 | Pete’s Pizza – pizza for end of year party/awards program | $50.50 | $2223.29 | |
| 6/30/14 | $1639.61 Total income for year |
$1529.52 Total expenses for year |
$2223.29 Ending balance |
**Receipts should be kept for each expenditure.
* *Cash Count Protocol form should be kept for events where over $100 in cash is collected.
**Club should have a checking account and items paid for by check. Use of cash should be avoided where possible.
**Signatory on check should not write reimbursement checks to him/herself; he/she should use club checks to purchase items unless not possible in certain circumstances.
